Team scheduling for small companies
Say what needs doing.
Span puts it on the right person's calendar.
Type work in plain English. Span picks who has room, books it inside their working hours in their timezone, and shows every person what is on now and what is next. Leads see who is idle, who is over, and what nobody owns, with one click to fix each.
How it works
One loop. Five screens. Nothing to configure.
- 01
Capture
Type it. An idea, a bug, a task, a “we should”. One box, on every screen, in plain English.
- 02
Decide
A lead names a person, or a team and Span picks whoever has the most room. That is the whole approval process.
- 03
Schedule
Span finds the earliest slot inside that person's hours and timezone, before the deadline. They accept, move it, or send it back with a note.
- 04
Do
Each person's Today shows what is on now, what is next, and what is waiting on them. Nothing else.
- 05
Reflect
The lead's Today shows load per person for the week, what nobody owns, and one suggested move when someone is over.
Hours and timezones are the whole point
Every person sets when they work, once, on first open. Everything Span books lands inside those hours, in that timezone. A part-timer with twelve booked hours out of fifteen reads as over; a full-timer with twelve out of forty reads as idle. Counting tasks would get both wrong.
Calendars you can actually see
Everyone in a workspace can see everyone's calendar. Hide the details of yours and teammates still see you as busy, so nobody double-books you. Belong to two companies? Your commitments in one show up grey in the other, never with a title.
Suggestions, not notifications
Three, and only three. A free hour today and an open task with no slot: book it. One person over and one with room: move the furthest-out task. Ninety minutes of work assigned: a draft breakdown is already on it. Each is one line, one button, and a “not now”.
Who it is for
Teams of one to about twenty who would rather work than manage a tool.
Span was built inside a live-ops game studio, where the last thing anyone needs at 2am is to fiddle with software. It works for a founder running two companies, for testers who never open Settings, and for one person keeping their own week straight.
It is not a Kanban board, a wiki, or a chat app. It does one thing: gets the right work onto the right calendar and keeps it visible. Your data is yours: one click exports the whole workspace as JSON, and the owner can delete it.
Open it, invite your team, type the first task.
Ten seconds to set your hours. Nothing else to set up.